We learn your clinic
How patients find you. How protocols get built. How follow-up happens. Where your staff loses hours every week. We sit with you until we understand it the way you do.
Week one starts with a conversation, not an import.Built for clinics that run on bookings
We build AI employees for your clinic.
We don't hand you a fixed set of tools and hope they fit. We learn how your clinic actually runs, build agents for the problems costing you the most, and keep building as your needs grow.
Qualified leadMia replied in 3 seconds
Knee pain consultation
New patient asking about treatment options. Pricing shared, recovery questions answered, free consultation offered.
✓ Consultation booked for Apr 22 at 10:00 AM with Dr. Rivera
Next step: Juno adds it to your morning brief
+0%Patient conversion
0%+More operating efficiency
0xStaff output, same headcount
24/7Practice availability
Backed by investors from
Example builds
AI employees we've built for clinics like yours.
Every clinic runs differently, so no two builds are the same. These six are real examples of AI employees we've built for clinics, each one shaped around a problem the clinic needed solved.
Mia
Patient CoordinatorI answer in seconds, so the first reply a patient gets is always yours.
Your AI receptionist. Speed to lead, solved.
Mia answers your phone and your web chat 24/7, replies to new inquiries in seconds, answers treatment and pricing questions, drafts emails, runs follow-ups until a lead books or says no, and confirms every appointment. Your front desk stops drowning in admin.
01 / 06
This is not a menu. Your agents get built around your problems, your protocols, and your tone. Tell us where your clinic loses the most time.
Tell us about the roleThe company brain
One brain. Every tool. Every agent.
Not another dashboard to feed. The brain connects to the tools your clinic already runs on, remembers everything your team teaches it, and powers every agent working for you. Teach it once, and everyone you hire on it already knows your clinic.
All your tools, connectedGmail, your calendar, WhatsApp, Canva, your website, your booking system. The brain reads and writes where your clinic already works.
One living memoryYour treatments, pricing, tone, and every conversation and outcome. It gets smarter every day, and nothing gets entered twice.
Agents built on topStart with one agent or a whole team. Every agent we build plugs into the same brain and knows your clinic on day one.
How did we do on knee consults last month?⌘K
14 booked in June, up from 9 in May. 11 came through web chat and 3 from reactivation follow-ups. 2 more are awaiting confirmation this week.Sources: Pipeline · Calendar · Patient conversations
While you sleep
Your clinic keeps selling after the lights go out.
Most clinics reply the next morning. By then, 78% of patients have already booked with whoever answered first. Your agents work the inbox overnight, answer in English and Spanish, and hand you a brief with your coffee.
Overnight brief7:02 AM
✓
3 new leads followed upFirst reply sent within 30 seconds of each inquiry
✓
7 patient questions answeredTreatment pricing, recovery times, appointment prep
✓
Travel confirmed for Sarah M.Flight, hotel, and pickup all coordinated
✓
2 review requests sentRio asked at the right moment, day 30 check-ins
1 item needs you: Michael T. wants to reschedule his consultation.
How we work together
Most platforms sell you a feature list. We build you a team.
It starts with a conversation about how your clinic actually runs. From there we put the right AI employees in place, and build new ones as your team grows.
We build your first agents
We start where the bleeding is: missed bookings, slow follow-up, admin overload. Your first agents go live trained on your protocols, your tone, and your pipeline.
Built around your problems, not our roadmap.We keep building
As you grow, as you spot a gap, as you imagine a role that does not exist yet, we build the agent to fill it. You are never boxed in by what we shipped last quarter.
An extended tech team, on call as you grow.Caddie AI success story
An extra 5 consults a month from leads that would have gone cold.
Dr. James L. was getting inquiries but barely booking any. After switching his clinic's intake to Caddie AI, the follow-up sequences run themselves, and inquiries that used to die in the inbox now turn into booked consultations.
Book a demoCustomer impact
Trusted by clinics across North America.
22 hrsof admin saved every week
“I used to spend half my day on WhatsApp coordinating travel for international patients. Flights, hotels, pickups. Now patients handle it themselves through the portal. I actually get to focus on patient care instead of logistics.”
3 secfirst reply, down from a day
“Our response time dropped from over a day to under 3 seconds. That alone changed everything. Patients were booking with competitors because we were too slow. Now we are always the first clinic to reply.”
What you are missing
How much revenue is sitting in leads that never hear back?
Estimated annual upside$340,200
$194,400 from leads that currently go cold, plus $145,800 from a faster first reply on the rest.
Estimate based on your inputs and a 15% conversion lift from instant follow-up. Bring your real numbers to a demo and we will run them properly.
FAQ
Clear answers for clinics considering Caddie AI.
Anything else? Bring it to a demo and we will answer it against your clinic's real pipeline.
What do we actually get when we work with Caddie AI?
AI employees built for your clinic: agents that answer and follow up with patients, book consults, handle intake, run post-treatment check-ins, and automate the admin in between. And the team that builds, maintains, and improves them as your clinic changes.
How is this different from buying software?
Software hands you a fixed set of features and hopes they fit. We start from your problems. You tell us where the clinic loses time and patients, and we build agents around how you already work. There is no platform to configure and no tool to train your staff on.
Do clinical decisions ever happen without a doctor?
No. Anything clinical, like a treatment protocol draft, waits for doctor sign-off before it reaches a patient. We enforce that rule in the build itself, not just in policy, and agents hand conversations to your team the moment one needs a human.
Is patient data handled safely?
Yes. Everything we build is HIPAA-conscious from the ground up. Patient data is routed under a business associate agreement, access is permission-gated, and every agent action is recorded for audit.
How long until something is live?
It starts with a conversation about how your clinic actually runs. From there we build your first agents around the problems costing you the most. Most clinics have something live within the first couple of weeks.
What if we need something you have not built before?
That is the point of working with us. Most of what we build starts as a clinic telling us about a problem no off-the-shelf tool solves. Your clinic is never boxed in by what we shipped last quarter.
Patients book with the clinic that answers first.
78% of patients book with the first clinic that responds. Every day of slow replies is consults booked somewhere else. Put a team on it tonight.